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There are several options for creating a corporate email. One of them is to hire services that offer this type of corporate email, such as Google Workspace , among other providers.

Another option is to have a web domain with the name of your company. Many times, when creating a website, you hire a hosting plan that includes the creation of corporate emails. Through Cpanel, you can create different accounts with the name of your business. 

5 key facts for managing corporate email

First, you must keep in mind the importance of this tool. Let’s keep in mind that a corporate email allows for more efficient email management , improving communications luxembourg phone number list with clients and suppliers. But above all, you must have your own domain, which reinforces the company’s identity and generates trust in recipients, more than an email with a public domain would do.

Receiving an email from “[email protected]” is not the same as receiving one from “[email protected].” However, having your own domain is not the only thing you should keep in mind. You must learn to manage it properly.

1. Take care of the wording

It goes without saying that we should avoid spelling mistakes , as these can discredit your professionalism. However, when we refer to taking care of the writing, we refer more to the style in which you write your emails , for which we advise you to avoid sustained capital letters, especially in the jägermeister’s new b2b website subject of the email, this can give it a tone that is perceived as aggressive.

As with capital letters, avoid excessive use of exclamation marks, as this makes the email sent less formal.

2. Be precise with the information

Try to be as direct as possible, avoiding overloading the text with irrelevant data such as graphs and images that do not provide anything to the recipient. If the information is very extensive, you can send attached files in formats that allow quick access. It is also advisable to avoid the use of emoticons, corporate email colors or fonts that can be confusing and divert attention, creating distraction.

3. Responses and reminders

Make sure you respond to all emails that require a reply , and when you do, you should “reply to all” those involved in that email, in order to avoid communication problems. On the other hand, if you have not received a response to an email, do not be insistent with reminder emails; wait a spam data reasonable amount of time to follow up, unless it is strictly necessary.

Another thing you should avoid is labeling all the emails you send as “urgent,” because it can have a negative effect, and when it is truly urgent, the sender might not give it the importance it deserves.

4. Emails for advertising and email marketing campaigns

Create a user account specifically for this purpose, never send email marketing campaigns or user emails using your personal corporate account, and do so in moderation, using appropriate segmentation and considering a frequency for sending. Avoid being classified as spam, as if you do, you run the risk of no one receiving your emails.

5. Create groups or work lists

This is easy to do with corporate email accounts. By creating these groups and lists, your work teams and their members will be able to communicate with each other more easily, and emails from clients and other users will reach the managers of each area or department, speeding up responses and optimizing corporate communications.